📹 Zoom Video Calls Cheat Sheet

A printable quick-reference for Zoom — joining calls, muting, using the camera, chatting, and screen sharing.

Joining & Leaving a Call

• Click the Zoom link in your email or message — it opens automatically
• If asked, click "Open Zoom" or "Launch Meeting"
• You may need to enter a Meeting ID and Passcode (check your invite)
• To leave: click the red "Leave" button in the bottom-right corner

Mute & Unmute

• Look at the bottom-left corner for the microphone icon
• Click the microphone to mute yourself (a red line appears)
• Click it again to unmute so others can hear you
• Tip: Stay muted when you are not speaking to reduce background noise

Camera (Video)

• The camera icon is next to the microphone at the bottom-left
• Click it to turn your video on or off
• Make sure you are facing a light source (window or lamp) so people can see you clearly

Chat

• Click the "Chat" button at the bottom of the screen
• A panel opens on the right — type your message and press Enter
• You can send messages to everyone or select a specific person

Screen Sharing

• Click the green "Share Screen" button at the bottom
• Choose which window or your entire screen to share
• Click "Stop Share" (red button at the top) when you are done

Gallery View vs. Speaker View

• Click "View" in the top-right corner to switch views
• Gallery View shows everyone in a grid — good for group calls
• Speaker View zooms in on whoever is talking

Troubleshooting

• No sound? Check that your speakers are not muted on your computer/phone
• Others cannot hear you? Make sure you clicked Unmute in Zoom
• Video not working? Check if another app is using your camera
• Bad connection? Turn off your camera to save bandwidth
• Still stuck? Leave the meeting and rejoin using the same link